ULTRA TRAIL SPAIN - BOOKING CONDITIONS 

Ultra Trail Spain provides running holidays and performance run coaching in and around Andalusia, Spain.

BOOKING POLICY

  • Full payment is due 30 days prior to the start of the holiday/ training camp.
  • Failure to pay the outstanding balance by the due date may mean forfeiting your place on the holiday/ training camp and forfeiting any deposit.

CANCELLATION POLICY

  • 100% refund if cancellation occurs 45 days or more prior to start date*
  • 50% refund if cancellation occurs between 28 and 44 days prior to start date*
  • 25% refund if cancellation occurs between 21 and 27 days prior to start date*
  • 0% refund if cancellation occurs within 21 days of start date

* Less Paypal, accommodation, and any other administration fees

We cannot guarantee refunds within 21 days of holiday/ training camp start date but we understand that runners can get injured. We therefore try to support our participants and do what we can. It may be possible for you to transfer your place to a friend, so please do contact us in case of injury closer than 21 days of holiday/ training camp start date.

PERSONAL RESPONSIBILITY

Ultra Trail Spain takes your safety and wellbeing very seriously, however it and its agents cannot be held liable for any loss, damage, injury, or illness caused as a result of any careless, reckless or negligent act you may undertake. You are advised to follow the safety instructions of staff.

On registering for a running holiday / training camp you are stating that you are in a suitable physical condition, without medical contraindications precluding you from running activities. You will be required to complete a medical evaluation in your assessment form before arrival. You are advised to notify Ultra Trail Spain of any changes to this. You will be required to complete a Physical Activity Readiness Questionnaire on arrival.

Running is recognized as a safe outdoor activity, however there is a risk of tripping or falling. We ask you to sign a liability waiver on arrival and require you to organize sufficient travel / medical insurance. Registration in an Ultra Trail Spain holiday / training camp assumes acceptance and compliance of these terms and conditions.

HEALTH INSURANCE

It is important that you are insured for the activities you will undertake during your holiday. You are required to purchase travel insurance to cover medical expenses for trail running while abroad. For EU citizens it is good practice to carry your European Health Insurance Card (EHIC) with you.

ITINERARY CHANGES

Ultra Trail Spain reserves the right to alter programs and itineraries due to weather or other conditions outside our control, to ensure the safety of participants and staff. No responsibility is accepted for losses, expenses due to delays, changes of flights or other services due to circumstances outside our control.

OUR INSURANCE

Ultra Trail Spain has comprehensive liability insurance and operates under the conditions of this policy. 

PRIVACY POLICY

Ultra Trail Spain takes your privacy seriously. We will never sell or distribute information, personal or otherwise, you disclose to the company. We do however maintain accurate and up-to-date records for the purposes of marketing and communication with current and former clients.

We will ask your permission at the start of your running holiday/ training camp to use any images and digital media gathered during the course of the program for future use in marketing and promotional purposes. This includes posting on social media.

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