BOOKING - TERMS & CONDITIONS
Ultra Trail Spain provides running holidays and performance running camps in and around Andalusia, Spain.
BOOKING POLICY
A deposit 15% is required at the time of booking to confirm your running package & accommodation, or 200 euros when booking the Christmas Running Holiday, and thereafter the balance is due 60 days prior to travel. We use the following secure payment options for the deposit:
Credit / Debit Card: We accept all major debit and credit cards (through Stripe). It is not necessary for you to have a Stripe account to make payment via this method.
CANCELLATION POLICY
By registering for the Ultra Trail Spain running holiday event, you have agreed to comply with the Terms & Conditions. To clarify, we have summarized our client cancellation terms below. We understand that there may be times when you need to cancel your participation, and we want you to be aware of what to expect. Please note that we strongly recommend you purchase personal cancellation insurance in case you are unable to attend due to injury or illness. Entries cannot be transferred or resold. In all cases, please contact us as soon as possible.
- If you cancel your participation in the Ultra Trail Spain running holiday event more than 60 days before the trip, you will lose your deposit.
- If you cancel your participation in the Ultra Trail Spain running holiday event less than 60 days before the trip, you will lose all monies paid.
PERSONAL RESPONSIBILITY
Ultra Trail Spain takes your safety and wellbeing very seriously, however it and its agents cannot be held liable for any loss, damage, injury, or illness caused as a result of any careless, reckless or negligent act you may undertake. You are advised to follow the safety instructions of staff.
On registering for a running holiday / training camp you are stating that you are in a suitable physical condition, without medical contraindications precluding you from running activities. You will be required to complete a medical evaluation in your assessment form before arrival. You are advised to notify Ultra Trail Spain of any changes to this. You will be required to complete a Physical Activity Readiness Questionnaire on arrival.
Running is recognized as a safe outdoor activity, however there is a risk of tripping or falling. We ask you to sign a liability waiver on arrival and require you to organize sufficient travel / medical insurance. Registration in an Ultra Trail Spain holiday / training camp assumes acceptance and compliance of these terms and conditions.
HEALTH INSURANCE
It is important that you are insured for the activities you will undertake during your holiday. You are required to purchase travel insurance to cover medical expenses for trail running while abroad. For EU citizens it is good practice to carry your European Health Insurance Card (EHIC) with you.
ITINERARY CHANGES
Ultra Trail Spain reserves the right to alter programs and itineraries due to weather or other conditions outside our control, to ensure the safety of participants and staff. No responsibility is accepted for losses, expenses due to delays, changes of flights or other services due to circumstances outside our control.
OUR INSURANCE
Ultra Trail Spain has comprehensive liability insurance and operates under the conditions of this policy.
PRIVACY POLICY
Ultra Trail Spain takes your privacy seriously. We will never sell or distribute information, personal or otherwise, you disclose to the company. We do however maintain accurate and up-to-date records for the purposes of marketing and communication with current and former clients.
We will ask your permission at the start of your running holiday/ training camp to use any images and digital media gathered during the course of the program for future use in marketing and promotional purposes. This includes posting on social media.